FILE:  KG

 

USE OF SCHOOL FACILITIES

 

 

The usage of school facilities by individuals or groups shall be based on a properly documented application and governed by a signed lease agreement between the individual or group and the Sabine Parish School Board.  A school employee must be present while facilities are being used.  The lease agreement shall contain, but not be limited to, the following:

 

  1. A "hold harmless" statement having the effect of holding the School Board free from any liability that may arise while the facilities are in use.
     

  2. A statement requiring, with limited exception, any person or group leasing the school facilities to purchase liability insurance identifying the School Board as an additional insured.  A certificate verifying the purchase of liability insurance shall be presented to the School Board along with the signed lease agreement prior to use of the facilities.  The limits of insurance to be purchased shall be set by the School Board.
     

  3. A statement that the individual or group lessee shall assume all responsibility for damages and/or maintenance expenses invested in the building, directly or indirectly resulting from lessee's use.
     

  4. A statement that the individual or group lessee agrees to abide by rules as stipulated by the School Board for the use of facilities by non-school groups.
     

The building principal shall be primarily responsible for initial screening of all requests to use school facilities, ground, or equipment and providing assurance that prospective users are reliable, responsible, and will not use the facility, grounds, or equipment for disreputable purposes.  Further it shall be the responsibility of the building principal to render an initial decision as to whether or not the request should be approved and/or suspended.

 

The Superintendent reserves the right to refuse any request to use facilities which:

 

  1. Involves any activities prohibited by state and/or School Board policies.
     

  2. Is made by any persons or organizations which have failed to follow procedures developed by the school system.
     

  3. Is considered in any way contrary to the best interests of the school system.
     

  4. Involves activities considered to be hazardous to individuals or facilities.
     

  5. Involves an organization which discriminates against participants on the basis of race, creed, sex, religion, disability, or national origin.

 

The following rental fees are to be charged for the use of the school facilities listed below by private individuals, private business concerns, and other outside groups:

 

  1. Gymnasium - $150.00 per day or usage
     

  2. Cafeteria - $75.00 per day or usage
     

  3. Classroom - $25.00 per day or usage
     

  4. Auditorium - $150.00 per day or usage
     

  5. Football stadium and facilities - $250.00 per day or usage

 

Organizations and groups for which no rental fee charges will be required:

 

  1. Public Service Meetings of an informative or educational nature which is of importance to the citizens in the school community.
     

  2. Religious Organizations (non-profit).  Limited to churches domiciled in Sabine Parish.
     

  3. In-house educational groups or school organizations for activities conducted at the school. (Example:  In house teacher groups, 4-H Club, FHA Club, etc.)
     

  4. School-related events such as Parent-Teacher Organizations, Booster Club, etc. even if a profit is expected to be realized.
     

  5. School-related funerals, alumni, Biddy Ball, Dixie Youth, (outdoor facilities organization director will be responsible for cleaning and overseeing use) civic organizations (Rotary Club, Lions Club, etc.) and community related festival beauty pageants.

 

The following rules are to be followed by all non-school groups when using school facilities:

 

  1. A $200.00 deposit will be required for the use of any school facility, refundable whenever the principal has determined that all provisions of the lease agreement have been met.
     

  2. All fees and deposits shall be paid, in advance of facility use, to the building principal.  Checks are to be made payable to the Sabine Parish School Board.
     

  3. Each principal shall require that appropriate school personnel, i.e. a janitor and/or a School Food Service employee or manager, be present whenever a facility at his/her school is being used and the individuals or group using the facility shall pay the school personnel according to the following fee schedule:

 

    1. Janitors - $10.00 per hour with a minimum of two (2) hours per reservation.
       

    2. School Food Service Employees - $10.00 per hour with a minimum of two (2) hours per reservation.
       

    3. School Food Service Managers - $12.00 per hour with a minimum of two (2) hours per reservation.

 

  1. Alcoholic beverages shall not be permitted on school campuses at any time.
     

  2. Use of tobacco products shall not be permitted on any School Board property.

 

Any exception to this policy must have prior approval by the Board.

 

Revised:  October, 2004

Revised:  June 21, 2010

 

 

Ref:    Constitution of Louisiana, Art. VII, Sec. 14

La. Rev. Stat. Ann. ยงยง14:91.7, 17:81

Board minutes, 12-7-04, 8-18-08, 6-21-10

 

Sabine Parish School Board