FILE:  JHB

Cf:  DIA, DK, JH

 

ACTIVITIES FUNDS MANAGEMENT

 

 

Uniform procedures shall be established throughout the parish to assure the proper accounting for, and expenditure of, all funds under the control of individual schools.  Such funds shall be subject to regular audit by the central office.

 

Implementation of the procedures as developed by the central office shall be the responsibility of the school principal or his/her designee.

 

The procedures shall assure:

 

  1. The proper identification of monies belonging to various groups and organizations or monies raised and designated for various purposes.
     

  2. Proper crediting of deposits, with receipts issued depositors.
     

  3. Safeguarding of cash and prompt deposit, daily, if possible, all monies received.
     

  4. Proper authorization for purchases.  All requests for purchases in amounts of more than $2,500 shall be referred to the central office and handled in line with Sabine Parish School Board policy on obtaining price quotations and bids.
     

  5. Proper authorization before payment of invoices.
     

  6. Payment of bills by check, signed by group sponsors as authorized by the principal.  Proper supporting documents for all expenditures.
     

  7. Prompt payment of bills.
     

  8. Use of standardized bookkeeping method and reporting procedures as furnished by the central office.
     

  9. Proper use of pre-numbered tickets for athletic events.
     

  10. Reconciling concession receipts by inventory method.

 

The Central Office shall receive monthly reports from the individual schools of all income, expenditures, and balances in the various accounts.

 

 

Ref:     La. Rev. Stat. Ann. ยงยง17:81, 51:224

Board minutes, 5-17-89

 

Sabine Parish School Board