2017-02-13

Many, LA 71449

February 13, 2017

The Parish School Board of Many, Louisiana, Sabine Parish, met in public session on February 13, 2017, at 6:00 p.m. at the regular meeting place of said Board, with the following members present: Terrell D. Snelling, President, James R. Martin, Vice-President, Roderick Davis, Spencer Faust, William D. Garcie, Daron Chandler, Dale Skinner, Dr. Leah Byles and Donald H. Remedies.

The meeting was called to order by President Terrell D. Snelling, the Invocation was offered, the Pledge of Allegiance was rendered and the President welcomed the visitors.

Absent: None

Recognition of Quiz Bowl Teams and Quiz Bowl All Tournament Teams was given by Shelly Rivers and Superintendent Sara P. Ebarb.

Recognition of 2017 Students of the Year was given by Shelly Rivers and Superintendent Sara P. Ebarb.

On motion by Dale Skinner and seconded by Daron Chandler, it was carried to approve the Consent Agenda as follows:

· Approval and Adoption of January 9, 2017, Minutes, as Signed

· Approval for Out-of-State Field Trip for 16 students and 2 adults from Converse High School to Houston, Texas on March 23 – 25, 2017

· Approval for Out-of-State Field Trip for 25 – 30 students and 10 adults from Many High School Band to San Antonio, Texas on May 18 – 21, 2017

· Approval of the Early Childhood Community Network Lead Agency Grant 16-17

· Approval and Adoption of the Following Revised Policies (First Reading)

A. File: DJA, Authorized Signatures

B. File: JBC, School Admission

C. File: JCDAB, Dangerous Weapons

D. File: JGCD, Administration of Medication

E. File: JQE, Expectant and Parenting Pregnant Students

Campus Safety was discussed by Superintendent Ebarb and Sheriff Richardson.

On motion by Roderick Davis and seconded by Spencer Faust, it was carried to approve the Out-of-State Field Trip for 7 students and 12 adults from Many High School to Houston, Texas to the Tulsa Welding School on March 31 – April 1, 2017. Monetary assistance requested.

On motion by Dale Skinner and seconded by Roderick Davis, it was carried to award High School Diplomas Under State Legislature Act 303 to Two Students.

Presentation of Early Childhood Network Performance Profile was given by Melyssa Snelling.

Bids for the Sale of the Central Office were discussed by Rodney Wilson. There were no bids received for the sale of the Central Office Building.

On motion by Roderick Davis and seconded by James R. Martin, it was carried to authorize Board President to Sign a Letter Requesting Disposition Approval of Property/Buildings Located at the Old Many Pre-K Center to Head Start and/or DHHS.

On motion by Daron Chandler and seconded by James R. Martin, it was carried to issue a One (1) Time, Non-recurring Check to be Distributed on April 25, 2017, fully funded from the Sales Tax Fund.

The following resolution was offered by Donald H. Remedies and seconded by Dale Skinner:

RESOLUTION

A resolution to allow for and approve the purchase of 2028 Kane Street in Zwolle Louisiana.

BE IT RESOLVED by the Parish School Board of the Parish of Sabine, State of Louisiana (the "Governing Authority"), acting as the governing authority of Zwolle School District authorize the Superintendent Dr. Sara Ebarb to sign any and all necessary documents for the purchase of 2028 Kane Street in Zwolle Louisiana for a price of $28,600.

FURTHERMORE and ONLY at such time a suitable deed is presented and there are no reservations by legal counsel that said Title or Deed is presumed to be lien free.

THUS DONE AND SIGNED at Many, Louisiana on this, 13th day of February, 2017.

________________________________________

President

ATTEST:

____________________________________

Secretary

The following resolution was offered by James R. Martin and seconded by Dale Skinner:

RESOLUTION

A resolution to allow for and approve a cooperative endeavor agreement with Sabine Fire District #1 Wards 3 & 4.

BE IT RESOLVED by the Parish School Board of the Parish of Sabine, State of Louisiana (the "Governing Authority"), acting as the governing authority of Sabine Parish School Board authorize the Superintendent, Dr. Sara Ebarb, to sign any and all necessary documents for the transfer of ownership of a portable building best described as “P12” from the old Many Elementary Campus.

FURTHERMORE the Fire District shall serve Sabine Parish schools, students, faculty, and community. The Fire District will move, indemnify, and perform maintenance of said building at no cost to Sabine Parish School Board. The Fire District shall move the property within 45 days of signing said agreement.

THUS DONE AND SIGNED at Many, Louisiana on this, 13th day of February, 2017.

________________________________________

President

ATTEST:

____________________________________

Secretary

The following resolution was offered by Donald H. Remedies and seconded by James R. Martin:

RESOLUTION

A resolution to allow for and approve a cooperative endeavor agreement with Sabine Parish Library.

BE IT RESOLVED by the Parish School Board of the Parish of Sabine, State of Louisiana (the "Governing Authority"), acting as the governing authority of Sabine Parish School Board authorize the Superintendent, Dr. Sara Ebarb, to sign any and all necessary documents relating to a 10-year lease with the Sabine Parish Library.

FURTHERMORE the official lease agreement shall specify:

· A one-time payment of $24,000 up front for the 10 year lease

· The Sabine Parish Library shall maintain general liability and worker’s compensation insurance and name the Sabine Parish School Board as an additional insured in those policies

· The Sabine Parish Library shall agree to a hold harmless agreement to indemnify Sabine Parish School Board of any suits or claims that arise

· The Sabine Parish Library shall maintain the grounds and keep the grass cut and grounds shall be neatly kept

· The Sabine Parish Library is responsible for all repairs and renovations that take place on the building

· The Sabine Parish Library shall furnish fencing around the perimeter of the leased property.

· The Sabine Parish School Board agrees to pay for half of the cost of the fence.

THUS DONE AND SIGNED at Many, Louisiana on this, 13th day of February, 2017.

________________________________________

President

ATTEST:

____________________________________

Secretary

On motion by James R. Martin and seconded by Roderick Davis, it was carried to authorize the Finance Director to Sign Business Associate Agreement with the Office of Group Benefits.

On motion by Daron Chandler and seconded by James R. Martin, it was carried to authorize the Superintendent to Sign Amendment to Investment Agreement with the State of Louisiana and withdraw monies (EEF).

On motion by James R. Martin and seconded by Dr. Leah Byles, it was carried to adopt the following Resolution to Allow for and Request the Withdrawal of Funds from the State Treasury in the Amount of $85,000.00 to be used as Specified in our Recently Approved EEF Plan for Tobacco Settlement Funds (EEF).

RESOLUTION

Whereas, the Sabine Parish School Board has been informed of the option to withdraw a certain amount of said funds invested in the State Treasury pursuant to authority of La. R.S. 39.99 (Act 161 of the 2002 First Extraordinary Session of the Legislature) and our investment agreement;

THEREFORE, BE IT RESOLVED that the Sabine Parish School Board does request the execution of the amendment to investment agreement with the State Treasury pursuant to La. R.S. 39.99; and

THEREFORE, BE IT RESOLVED that the Sabine Parish School Board does request the withdrawal of funds from the State Treasury in the amount of $85,000.00 to be used as specified in our recently approved EEF plan for Tobacco Settlement Funds.

It is hereby affirmed and certified the foregoing is a true and exact copy of the resolution unanimously adopted by the Sabine Parish School Board, Many, Louisiana during regular session on DATE at which a quorum was present and voted.

______________________________

Dr. Sara P. Ebarb

Superintendent

Sabine Parish School Board

The following resolution was offered by Roderick Davis and seconded by Dr. Leah Byles:

RESOLUTION

A resolution to allow for and approve the Finance Director to sign pertinent and necessary fiscal and service related documents as part of his job duties.

BE IT RESOLVED by the Parish School Board of the Parish of Sabine, State of Louisiana (the "Governing Authority"), acting as the governing authority Sabine Parish School Board authorize the Finance Director, Rodney Wilson, to sign any and all necessary documents, contracts, and agreements to carry out his job related duties whether implied or explicit that he deems in the best interest of the school board.

These documents, contracts, and/or agreements may be with, but are not limited to the

following entities and the nature or scope of such documents that he is authorized to

sign shall be granted liberally so long as the Finance Director is taking action that

would reasonably be expected in his capacity as Finance Director by the Board or

Superintendent:

· Property Casualty Alliance of Louisiana (PCAL for board related insurance)

· First Financial Group of America (Supplemental Employee Benefits)

· Yeager, Watson, & Associates (When funds are already appropriated for architectural services through budget, board action, or through policy DJE-P or other instances when Superintendent can approve capital expenditure under $150,000

· Office of Group Benefits (Entity for Employee Health Insurance)

· Sabine State Bank for Fiscal Agent Activities

· Phone Services with AT&T, CP-Tel or other telecommunication entities

· Fortenberry and Ballard for auditing and financial services.

· Foley & Judell for Election and Bonding Services

· Louisiana Department of Education for Fiscal Activities

· DHH / Medicaid billing to include also EIS MedClaims who assist SPSB

· HSLI (Worker’s Compensation Services)

· Investment Agreements to earn interest with Excess Cash in accordance with state law and board policy (Argent Trust, Sabine State Bank)

· Other agreements where funds have been appropriated and bid law is satisfied

· Other routine documents for which there is an implied job duty

FURTHERMORE this authority shall be granted until the Board acts to revoke it or the Superintendent notifies the Finance Director in writing that this authority is revoked.

THUS DONE AND SIGNED at Many, Louisiana on this, 13th day of February, 2017.

________________________________________

President

ATTEST:

____________________________________

Secretary

Appointment of the Following Board Committees for the Year 2017 was given by the Board President:

A. Finance – Entire Board, Terrell Snelling serving as Chairman

B. Transportation – William D. Garcie, serving as Chairman, Spencer Faust, Daron Chandler

C. School Food Service – James R. Martin, serving as Chairman, Spencer Faust, Dr. Leah Byles

D. Legislative Liaison Committee – James R. Martin, serving as Chairman, Roderick Davis, William D. Garcie

E. Head Start Representative – Roderick Davis, serving as Chairman, Dale Skinner, Dr. Leah Byles

F. Tax Commission, Donald H. Remedies, serving as Chairman, Daron Chandler

There was no business under the Superintendent’s Report, informational only.

There being no further business, the meeting was adjourned.

_______________________________

Terrell D. Snelling, President

Attest:

_____________________________________

Sara P. Ebarb, EdD, Secretary