Many, LA
February 7, 2011
The Parish School Board of Sabine Parish, Louisiana, met in public session on February 7, 2011, at 6:30 P. M. at the regular meeting place of said Board with the following members present: J. A."Buddy" Veuleman, President, Terrell D. Snelling, Vice-President, Roderick Davis, Spencer Faust, William D. Garcie, Imon Jones, Donald H. Remedies, Dale Skinner, and Denyse A. Williams.
Absent: None
The meeting was called to order by President Veuleman, the Invocation was offered and the Pledge of Allegiance was rendered.
Senator Long and Representative Howard addressed the Board concerning the 2012 State Budget.
On motion by Terrell Snelling and seconded by Dale Skinner, it was carried to amend the Agenda to place out-of-state trip for Converse students as X. A. on the Agenda.
Mr. Pat Boudreaux, Sabine SWCD Chairman, was present to present plaques to the following State Conservation Poster winners:
A. Britny Rivers, K, CHS, 1st Place in K-1st Grade Division - Ms. Kylie Price, Teacher
B. Jacob Cosenza, Gr. 3, PHHS, 2nd Place in the 2nd -3rd Grade Division - Ms. Erin Russell, Teacher
C. Chancee Branam, Gr. 9, NHS, 3rd Place in 7th-9th Grade Division - Mr. Craig Leitz, Teacher
D. Dana Ebarb, Gr. 12, EHS, 2nd Place in 10th -12th Grade Division - Allen Ebarb, Teacher
Two teachers were unable to attend: Ms. Erin Russell and Craig Leitz
On motion by Imon Jones and seconded by Terrell Snelling, it was carried to approve the Consent Agenda as follows:
Approval and Adoption of January 10, 2011, Minutes as Signed
Awarding of Food Bid to SYSCO of East Texas (only vendor to bid)
Awarding of Paper and Cleaning Bid to SAYES of Alexandria, LA (SYSCO was the only other bidder but SAYES was the lowest bid on entire bid
package)
Approval of Career and Technical Education Dual Enrollment Grant – Funding Period 07/01/2010 – 06/30/2011
Approval Budget for EduJobs FY2010-2011
Approval of 21st CCLC Continuation Application and Budget FY2011-2012
Approve Personnel Matters, as follows:
A. Resignations
Chris Nolen, Director of Special Educational Services, Resignation and Retirement, effective June 30, 2011
Mary Anne Russell, Special Education Computer/Technology Coordinator, Resignation and Retirement, effective June 6, 2011
Renee’ Wallace, ZES Paraprofessional, effective January 7, 2011
B. Employment
Betty Leggett, Contractor, to provide Specialized Instruction for Sabine Parish identified Preschool students with disabilities for a fee of $25.00 per hour for onsite services. To be reimbursed by the Board for travel expenses as per Division of Administrative Guidelines. Total contract for onsite will be determined by services provided paid from IDEA Preschool funds. This contract begins February 7, 2011, and ends on May 31, 2011.
Sherry Kelle, Ebarb Cafeteria, full time, effective February 7, 2011
Earnestine Starks, Many Jr. High Cafeteria, full time, effective February 7, 2011
The time having arrived for the sale of $2,300,000 of General Obligation School Bonds, Series 2011, of South Sabine Consolidated School District No. 20 of Sabine Parish, Louisiana (the "Bonds", scheduled for six-thirty o'clock (6:30) p.m., prior to the opening of bids, the President called upon Mr. Alan L. Offner of Foley & Judell, L.L.P., Bond Counsel, to advise the Parish School Board (the "Governing Authority") of the Parish of Sabine, State of Louisiana, for school purposes and the governing authority of South Sabine Consolidated School District No. 20 of Sabine Parish, Louisiana, as to what action was necessary in order to proceed with the reception of bids and sale of the Bonds.
Mr. Offner then reported to the Governing Authority that the first order of business was to open the bids received for the issue and to formally approve the official Notice of Bond Sale and the Official Statement that was prepared and distributed to the purchaser in connection with the sale of the Bonds. He stated that the Official Statement had been prepared with the assistance of the officials and staff of the Governing Authority and the Assessor's office and other local public officials, and that all members of the Governing Authority had been furnished a copy of the same for their review and approval.
The President then announced that it was time to open the bids received for the purchase of the captioned Bonds, said Bonds having been advertised for sale by virtue of a resolution adopted on December 6, 2010. It was then stated that the Notice of Bond Sale which had been issued on December 6, 2010, calling for bids for the purchase of the Bonds had been published in "The Daily Journal of Commerce", New Orleans, Louisiana in its issue of January 27, 2011 and "The Sabine Index", Many, Louisiana, in its issue of January 20, 2011.
Mr. Offner then confirmed that the Bonds had been assigned a rating of "A" by Standard and Poor’s Corporation.
After calling for bids for the purchase of the Bonds, it was announced that five (5) bids had been received for the purchase of the Bonds.
The following resolution was offered by Imon Jones and seconded by Denyse Williams:
RESOLUTION
A resolution providing for the tabulation of the bids received for the purchase of Two Million Three Hundred Thousand Dollars ($2,300,000) of General Obligation School Bonds, Series 2011, of South Sabine Consolidated School District No. 20 of Sabine Parish, Louisiana, approving the Official Notice of Bond Sale and the Official Statement in connection therewith, and authorizing the President and/or the Secretary of the Parish School Board to sign copies thereof as evidence of the approval thereof.
(See Attachment)
The following resolution was offered by Imon Jones and seconded by Dale Skinner:
RESOLUTION
A resolution authorizing the incurring of debt and issuance of Two Million Three Hundred Thousand Dollars ($2,300,000) of General Obligation School Bonds, Series 2011, of South Sabine Consolidated School District No. 20 of Sabine Parish, Louisiana; prescribing the form, terms and conditions of said Bonds; designating the date, denomination and place of payment of said Bonds; providing for the payment thereof in principal and interest; and providing for other matters in connection therewith.
(See Attachment)
The following Resolution was offered by Imon Jones and seconded by Dale Skinner:
RESOLUTION
A resolution accepting the bid of Vining-Sparks IBG, Limited Par Partnership, of Chicago, Illinois, for the purchase of Two Million Three Hundred Thousand Dollars ($2,300,000) of General Obligation School Bonds, Series 2011, of South Sabine Consolidated School District No. 20 of Sabine Parish, Louisiana.
(See Attachment)
On motion by Dale Skinner and seconded by Terrell Snelling, it was carried to reject both bids received for a used activity bus for Pleasant Hill High School due to condition/mileage and cost of both bids:
Sunshine Bus Sales. Inc., 2006 Vision Bluebird - $38,700.00
Ross Bus Sales & Equipment Sales, 2006 Freightliner/Thomas - $45,000.00
On motion by Roderick Davis and seconded by Spencer Faust, it was carried to accept the low bid of Apeck Construction for foundation repair of Track at Many High School in the amount of $154,178.00. Three bids were received: Regional Construction, LLC $168,200.00; Texas Sports Builders, Inc., $238,000.00, and Apeck Construction, $154,178.00.
On motion by Roderick Davis and seconded Terrell Snelling, it was unanimous to amend the agenda to include Item VIII. A. Consider Acceptance of Bid for Many High School Track Resurfacing. Two Bids were received: Quality Court Industries, $86,700.00 and Fisher Tracks, $84,819.00.
On motion by Roderick Davis and seconded by Denyse Williams, it was carried to accept the low bid of Fisher Tracks in the amount of $84,819.00.
On motion by Roderick Davis and seconded by Terrell Snelling, it was carried to take bids under advisement for renovation to Wing B on the Many Pre-school Campus.
On motion by Denyse Williams and seconded by Donald Remedies, it was carried to approve out-of-state travel and financial assistance for Many FFA Advisor, Darrell Simmons, and Students, Billy Meher, Jonathan Lewis, and Trevor Leone (alternate) to attend the Tulsa Welding School, February 25-27, 2011 to participate in a Senior Level Welding Contest sponsored by TWS.
On motion by Terrell Snelling and seconded by Imon Jones, it was carried to approve out-of-state travel and financial assistance for Chaperone and two Converse High School students, Ethan Craig and Blake Fisher, to attend the Junior Leadership Conference on March 5-10, 2011 in Washington, DC.
Appointment of the following committees for the year 2011, was deferred until next Board meeting on March 14, 2011:
A. Finance
B. Transportation
C. School Food Service
D. Legislative Liaison Committee
E. Head Start Representative
F. Personnel
G. Tax Commission
On motion by Dale Skinner and seconded by Imon Jones, it was carried to approve for adoption the following revised policies for inclusion in the Sabine Parish School Board Policy Manual (Second Reading):
File: ABD, Superintendent Legal Status
File: BBBC, Board Member Continuing Education
File: BH, School Board Ethics
File: CE, School Superintendent
File: CED, Employment of Superintendent
File: DFL, Investments
File: DJED, Bids and Quotations
File: DO, School Property Disposal
File: EBC, Buildings and Grounds Security
File: GBD, Employment of Personnel
File: GBM, Transfer
File: IDBB, Alcohol, Tobacco, Drug, and Substance Abuse Education Program
File: JBCC, Student Assignment
File: JCDAC, Student Alcohol and Drug Use
File: II, Testing Program
On motion by Donald H. Remedies and seconded by William D. Garcie to approve Change Order #1 (ONE) to the new addition for Zwolle Elementary School (Deduct entire Alternate 1 work item consisting of a walkway cover and high-bay canopy work at the High School - Deduction - $29,562.00) By this Change Order #1 (ONE) the Sabine Parish School Board agrees to the above amount to be deducted from the present contract of $667,400.00 for a new contract amount of $637,838.00.
On motion by Dale Skinner and seconded by Donald H. Remedies, it was carried to cancel the next scheduled meeting of February 21, 2011, (President’s Day) and reschedule it for March 14, 2011.
There was a discussion on 2010-11 State Public School Fund (January 2011) Minimum Foundation Program (MFP) Equalization Distribution. No action was taken.
On motion by Dale Skinner and seconded by Terrell Snelling, it was carried to approve the temporary, one-time suspension of Policy GBC, Recruitment, and advertise only one time in the School Board’s Official Journal for a Federal Programs Administrative Assistant.
On motion by Denyse Williams and seconded by Imon Jones, it was carried to employ Brittany T. Johnson for Federal Programs Administrative Assistant, effective February 8, 2011.
On motion by William D. Garcie and seconded by Dale Skinner, it was carried to approve an Audit Contract with Fortenberry & Ballard, Certified Public Accountants, to conduct a Special Activity Account Audit.
There being no further business, the meeting adjourned.
___________________________
J. A. "Buddy" Veuleman
President
Attest:
___________________________
Dorman Jackson, Secretary